The AI assistant for speech therapists:
bookings, waiting list and no-show reminders — GDPR-compliant
With Reepli.ai, your patients book on their own 24/7 on WhatsApp, the waiting list is managed automatically and every session is reminded before it becomes a no-show — with data hosted in Europe, in line with GDPR.
In short
- A speech therapist loses slots to missed sessions and spends too much time managing the waiting list: 24/7 online booking and reminders cut them sharply.
- With Reepli.ai, the automatic reminder before each session is the #1 lever to cut missed appointments.
- The patient confirms their appointment in one tap, with no call or manual follow-up on your part.
- Patient relationship tracking stays centralised, with data hosted in Europe and GDPR-compliant use.
- The AI replaces part of a secretary's workload without the cost. Flat plan from €79/month.
You can't pick up the phone mid-session
The phone rings during an articulation session: you can't answer, the family calls back later or gives up. A missed session leaves an empty slot and delays the child's progress. The waiting list keeps growing with no way to offer freed-up slots quickly. The result: lost slots, an unmanageable waiting list and time on the phone between patients.
The phone ringing mid-session — you can't answer, the family may give up
A missed session means a lost slot and a setback in the child's therapy
A waiting list that's hard to manage — families keep calling, freed-up slots go unfilled
The problem isn't your expertise — it's the lack of an assistant that handles bookings, reminders and the waiting list while you're with your patients. That's exactly what Reepli.ai does, in line with GDPR.
Other allied health professionals automate their appointment management too: see the dedicated solution for physiotherapists and how the AI manages slots between rehab sessions.
An AI assistant built for your speech therapy practice
24/7 online booking
Your patients and their families book sessions directly on WhatsApp, any time. The diary fills itself, with no back-and-forth to settle a date, even when the clinic is closed.
Waiting list management
The AI notes every referral request, qualifies the need and confirms waiting list registration. When a slot frees up, waiting families are contacted automatically — no manual chasing.
Automatic no-show reminders
Reepli sends a reminder before each session. The patient confirms or reschedules in one tap — the #1 lever to cut missed sessions and keep your diary full.
Centralised, GDPR-compliant tracking
Every exchange feeds centralised patient relationship tracking, with data hosted in Europe. Reepli is not a medical record: it handles appointments and the relationship, not sensitive health data.
A front desk that never sleeps
Reepli takes on part of the admin without the cost of a secretary. See our comparison: virtual secretary vs WhatsApp AI.
Reepli mans the desk while you treat
8am — Before the first patient
Overnight, two families booked a session via WhatsApp and the AI answered waiting list questions. You start with a settled calendar.
11am — Mid-session
The phone would have rung: instead, the AI confirmed an afternoon appointment and added a new child to the waiting list. You never interrupted your session.
3pm — Freed-up slot
A patient reschedules: the slot frees up and Reepli immediately offers it to the first family on the waiting list. The slot is filled within minutes.
7pm — Clinic closed
Tomorrow's reminders went out to every patient. The waiting list is up to date, with not a minute spent re-entering anything.
FAQ — Reepli for speech therapists
What tool should a speech therapist in private practice use?
A speech therapist needs a tool that books appointments online, manages the waiting list and sends reminders to limit missed sessions. Reepli.ai does all of this in WhatsApp, with data hosted in Europe and GDPR-compliant use.
How do I reduce missed sessions at a speech therapy practice?
The most effective lever is the automatic reminder before each session. Reepli.ai sends it via WhatsApp (98% open rate) and the patient confirms or reschedules in one tap.
Is patient data protected with Reepli?
Yes. Data is hosted in Europe and Reepli.ai's use is GDPR-compliant. Reepli is not a medical record: it handles booking, reminders and the patient relationship, not sensitive health data.
Can Reepli help manage a speech therapy waiting list?
Yes. The AI notes every referral, qualifies the need and confirms waiting list registration. When a slot frees up, Reepli.ai contacts waiting families automatically.
How much does Reepli cost for a speech therapist?
Reepli.ai is a flat plan from €79/month, with no fee per message or per appointment. It includes booking, waiting list management, reminders, 24/7 AI replies and centralised patient tracking.
Cut your lost slots,
manage your waiting list effortlessly
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